Time & Absence Help

• Get my W2

  • Your W2 will be mailed from the State Controller’s Office in late January of each year. Make sure your address is updated in PeopleSoft by December 1 of the prior year.

• Request a duplicate W2

  • If you need a duplicate copy of your W-2, you may request one by completing a Standard Form 436

    • Your name
    • 你的社会安全号码
    • Tax year requested
    • Your mailing address
    • A day time telephone number
    • Your signature

    More than one tax year may be requested; however, only four prior tax years are available.

    Cost for Duplicate W-2

    There is an $8.每纳税年度手续费50元. 对于在职员工，支付 for the duplicate Form W-2 must be made via payroll deduction and the appropriate 选项必须在表格436上勾选. 这笔费用将从你下次的工资中扣除. For FERPS, rehired annuitants, student assistants and employees who are not currently employed, payment must be made via a money order or cashier's check made payable to 州审计长办公室. 不接受个人支票.

    Where to Send Request

    Please send the request and payment to the following address:

    State Controller's Office
    人事/薪金事务司
    P.O.Box 942850
    Sacramento, CA 94250-5878
    ATTN: W-2 Unit

• Get my paycheck

  • A representative from your department will pick up checks on payday and distribute them to the employees. Check the main office in your department to understand how the distribution occurs.

• View my paycheck online

  • While your paycheck data can be viewed online, it is always advised to review the hard copy pay stub as well.

    1. Go to the View Paycheck page
    2. Click the link for the paycheck you wish to view
• 查看我的薪酬历史
  • 1. Go to the Compensation History page
    2. Click the date link to see more details on each entry
• Enroll in direct deposit

  • Please visit 大学人事直接存款页面 to learn about Payroll Direct Deposit for State Employees.

• Cancel direct deposit

  • To cancel direct deposit and receive paper statements, complete the 直接存款取消表格.

• Change my deductions

  • Complete an 员工操作请求[DocuSign] .

• Request a raise

  • It is always advisable to speak with your Appropriate Administrator about classification and compensation. To request a review of your compensation, complete the 薪酬覆核要求[docx] 并遵循概述的指导方针.

    • Employees in Unit 4 (APC) may submit the request directly to the Class/Comp Unit in University Personnel.
    • All other employees must submit the form to their Appropriate Administrator first.
• Request an IRP

  • To request an in-range progression, complete the 薪酬覆核要求[docx] 并遵循概述的指导方针.

    • Employees in Unit 4 (APC) may submit the request directly to the Class/Comp Unit in University Personnel.
    • All other employees must submit the form to their Appropriate Administrator first.
• Request a reclassification

  • It is always advisable to speak with your Appropriate Administrator about classification and compensation. To request a review your classification, complete the 分类覆核要求[docx] 并遵循概述的指导方针.

    • Employees in Unit 4 (APC) may submit the request directly to the Class/Comp Unit in University Personnel.
    • Employees in Units 2, 5, 7 & 9 (CSUEU) must submit the request to their Appropriate Administrator and the Class/Comp Unit in University Personnel at the same time.
    • All other employees must submit the form to their Appropriate Administrator first.
• 菠菜网lol正规平台 @ Work System Access

  • Get access or help for any of the PeopleSoft systems: Finance, UP, or Student.

考勤系统入口

• View my absence balance
  • 1. Go to the Employee Balance Inquiry page
    2. 病假，假期和个人假期展示
    3. Click the Compensatory Time tab to view comp time
    4. Click the State Service for Absence tab to view your state service
• Request to use my vacation
  • Represented employees should consult the appropriate Collective Bargaining Agreement for guidelines. All employees should consult with their Appropriate Administrator to determine what the process is to request vacation in their department.
• Enter my absences

  • Absences must be entered and approved by 5pm on the first working day of the following period. You are strongly encouraged to enter your absences as they occur rather than 等待工资期结束.

    1. Go to the Report and View Absences page
    2. 当前支付期违约
    3. Select the type of absences in the Absences Name field (Please note: For absence types Sick-Bereavement and Sick-Family Care, you will be required to Add Comments.
       1. To report full day:
          1. Select the Begin and End Dates; you may span a weekend, as the system will only count 你实际安排工作的日子
       2. To report a partial day:
          1. Select the Begin Date and make the End Date the same
          2. 在“部分天数”字段中选择部分小时
          3. Enter the hours/minutes for the day; round according to the Personnel/Payroll information Management System Conversion Chart
    4. To report additional absences, click the plus button to insert a new row
    5. Click Calculate Direction to view total hours taken
    6. Click Submit
• Enter my hourly time (Students and Hourly employees)

  • Please enter time as you work rather than 等待工资期结束. Once the pay period ends, you will not have access to enter hours.

    1. Go to the Timesheet page
    2. The current week defaults
    3. Select View By Time Period to see the entire pay period
    4. Enter the number of hours worked each day; ensure there is only one number after the decimal point (e.g. .3, .4, .5; not .25) See conversion chart
    5. Click Submit
• Enter my OT and Shift hours

  • Remember, all overtime must be approved by your appropriate administrator PRIOR to being worked.

    1. Go to the Timesheet page
    2. The current week defaults
    3. Select View By Time Period to see the entire pay period
    4. Enter the number of hours worked each day; ensure there is only one number after the decimal point (e.g. .3, .4, .5; not .25) See conversion chart
    5. Select the Time Reporting Code for your OT and/or Shift time
    6. If OT and Shift are worked on the same day, enter the hours on two separate lines
    7. Click the comments icon to add a reason for all overtime hours entered
    8. Click Submit

    有关其他指导，请参见 自助输入工作时间及轮班时间[pdf]

• Enter my CTO Earned Hours

  • Remember, all overtime must be approved by your appropriate administrator PRIOR to being worked.

    1. 进入“输入我的缺席”页面
    2. 当前支付期违约
    3. 选择适用的缺席名称:
       1. CTO Premium Earn (for hours worked above 40 in a week)
       2. CTO Straight Earn (for callback time and other applicable entries - contact your Payroll Representative for more information)
    4. 为小时选择“开始日期”和“结束日期”
    5. 输入每天加班的总时间
       1. Please note, if the hours worked were different on different days, each entry must be done on a separate line
    6. Click the comments link to add a reason for all overtime hours entered
    7. Click Submit

     

    有关其他指导，请参见 自助输入技术主任工作时数[pdf]

• Campus Overview for OT & Shift Entry/Approval

  • OT & 通过PeopleSoft自助服务进行转换